Missing energy declaration could raise your Warsaw power bills

21 April 2026 Poland Radar 0 Comments

Missing the energy declaration can trigger large electricity bill corrections and tens of thousands zł in payments.

Energy companies in Warsaw have begun audits of 2024 bills. Missing the required energy declaration can mean tens of thousands zł in retroactive charges.

Table of Contents

Who must file the energy declaration and why

Vendors now verify settlements from July to December 2024. Small businesses and farmers who used the capped price of 693 zł/MWh fall under review. Moreover, the support came as public aid. Consequentially, sellers must document that each recipient met eligibility rules. However, sellers cannot assume eligibility. Therefore they ask customers for a signed statement.

How missing one document creates big bills

If a company fails to give the statement, the supplier must recalculate charges. They will use market prices from late 2024. As a result, the difference per MWh may reach hundreds of zł. Consequently, a small firm might face corrections in the low thousands. In contrast, larger users may see tens of thousands in extra charges. Furthermore, the unpaid balance becomes immediately due. This action can hit cash flow hard. Many businesses lacked large accounting teams. Therefore some treated paperwork as secondary. Now records decide eligibility.

Practical steps for Warsaw businesses

Check if you used the 693 zł/MWh price in 2024. Find the supplier you had in the second half of 2024. Download and fill the de minimis aid statement. Submit the paper or the online form before June 30, 2026. Keep proof of submission. Moreover, use the supplier online portals if possible. They give instant confirmation. In addition, customer service desks in Warsaw report more calls. Micro firms ask for guidance most often. Consequently, act now to avoid corrections.

💡 GOOD TO KNOW: If you run a business or farm, the polish system treats this as public aid. You must provide the statement to the same supplier you had in late 2024. Keep paperwork like you would keep ZUS (social security) or NFZ (health fund) records. Also keep your PESEL or company ID handy when communicating with the supplier. If you are an expat, register who handled your electricity contract in 2024. Ask your accountant or tax advisor for help if you are unsure.

Consequently, failing to act will trigger invoice corrections. However, many issues remain simple to fix. Submit the form online to reduce risk. In addition, ask your supplier for a copy of the recalculation method. The obligation to document aid stems from strict accounting rules. Therefore sellers must remove discounts if they lack the statement. Moreover, this rule mirrors past audits of other aid programmes.

Acting now protects your cash flow. Walk-in offices remain busy in Warsaw. However, most companies finish the process via a short online form. Finally, keep proof of submission and monitor invoices closely.

Source: Read original article

📚 Looking for more help settling in Poland? Browse our complete Expat Guides.