Important deadline for property declarations in Warsaw

8 April 2026 Poland Radar 0 Comments

Warsaw property owners face fines up to PLN 5,000 for missing or false declarations to CEEB and tax offices.

Warning for Warsaw property owners. A statutory deadline approaches for homeowners and landlords to update heating and building records. Therefore, missing the deadline can lead to fines up to PLN 5,000.

Table of Contents

Who must act and why

Every owner or manager of a building must update records in the Central Register of Emissions from Buildings (CEEB). In addition, they must keep property tax filings current. Consequently, the tax office and city administrations will compare records with actual land and building use. Moreover, municipalities now use drones and aerial imagery to find unreported structures. Therefore, you should check sites and outbuildings such as garages and sheds.

Key obligations and penalties

You must file a new CEEB declaration within 14 days of switching on a new heating source. However, you must also report changes in building status with the IN-1 form within 14 days of any change. In addition, landlords and sellers must present an energy performance certificate when renting or selling. Consequently, administrative fines or tax penalties can reach several thousand zloty. Moreover, a court can impose a fine up to PLN 5,000 for false CEEB declarations.

Practical examples and hidden checks

If you replace a coal boiler with a heat pump, register the change in CEEB within 14 days. If you build a permanent garage or attach a pergola, report it. However, many owners assume a one-time filing suffices. In reality, any significant modification, from insulation upgrades to added terraces, requires an update. Therefore, digital systems match CEEB to cadastral data. Consequently, discrepancies appear fast.

How this affects transactions and subsidies

Missing or false documents can block a sale or rental. In addition, you may lose eligibility for grants such as the Clean Air program. Moreover, lacking an energy certificate can stop notaries from completing sales. Therefore, buyers often request correct paperwork before closing. In short, small oversights can cost big money.

What tools to use and quick steps

Most declarations you can file online. For example, use the trusted profile (Profil Zaufany) or ePUAP to sign forms remotely. Furthermore, cities provide online portals to check CEEB entries. Consequently, you can correct entries in minutes. However, keep scans of receipts and installation documents. In addition, record dates of work and contractor contacts.

💡 GOOD TO KNOW: If you live in Poland as an expat, register changes quickly. The CEEB is the emissions register. The IN-1 notifies the tax office about use changes. “Świadectwo charakterystyki energetycznej” means energy performance certificate. “Kopciuch” is slang for old coal boilers. “Czyste Powietrze” is a government subsidy for thermal upgrades. Use a Profil Zaufany (trusted profile) or ePUAP to sign documents digitally. Note that Polish terms like ZUS (social insurance), NFZ (public health fund), mandat (fine), and PESEL (national ID number) appear in many official procedures. Therefore, keep paperwork and translation help ready.

Act now and avoid penalties. Consequently, review your entries in CEEB and IN-1. In addition, confirm any energy certificates before selling or renting. However, if you need help, consider a local lawyer or a property manager. Therefore, you will save time and money.

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